Pass/Fail and Drop/Add
- I am taking an LSA class. Do the LSA drop/add deadlines apply?
No, the LSA deadlines do not apply to engineering students. The College of Engineering has their own drop/add and pass/fail deadlines that you will follow for all of your classes, regardless of the school or college offering the course. To see the deadlines for this term, you can check the CoE Bulletin: here.
Add/Drop/Edit (Modify)/Swap Policy (Change of Elections)
During the first three weeks of classes (first two weeks in a Spring or Summer half term), students may drop without a “W” or add courses using Wolverine Access.
Third week through ninth week (Fall term) or tenth week (Winter term):
After the third week deadline through the ninth week of classes (second week through fifth week in a Spring or Summer half term), students should submit a Late Drop/Add/Edit/Swap Request through Wolverine Access. Online requests are automatically routed to instructors, advisors, the CoE Registrar’s Office and finally to the University Registrar’s Office for approval and processing. Students can track the progress of their request from a status page in Student Business. A “W” will appear for courses dropped during this time period. Please note that all requests to audit a course should be completed via the Add/Drop paper form. The deadline for this will change starting Fall 2017 (third week for full term, second week for half term and the first and second seven week courses.)
Ninth week (Fall term) or tenth week (Winter term) through last day of classes:
After the ninth week (fifth week for a Spring or Summer half term), course additions, and credit modifications are processed using an Add/Drop form obtained from the program advisor (for undeclared students, these forms must be signed by an advisor in the Engineering Advising Center). Forms must be signed by the program advisor and instructor. Students should submit them to the College Registrar’s Office. Undergraduate students should submit them to 145A Chrysler Center. These changes will be approved only in exceptional circumstances. Please note that all requests to audit a course should be completed via the Add/Drop paper form. The deadline for this will change starting Fall 2017 (third week for full-term, second week for half-term as well as first and second seven-week courses.)
For pass/fail or auditing a course after the ninth week (fifth week for a Spring or Summer half term), students will need to petition the Scholastic Standing Committee (SSC) 273 Chrysler Center. Documentation will need to be submitted with the Exceptions to College Rules Petitions requesting pass/fail and visit modifications. Petitions are available online
International students need to meet with the International Center (Central Campus: 515 E. Jefferson St.) to determine if a withdrawal will impact their visa status.
Student athletes must contact their advisor in the Academic Success Program regarding all changes to their election for written approval. This is in addition to the signatures required by the College of Engineering (advisor & instructor signatures).
- The incomplete (I) should be the default mechanism for addressing a disruption that arises late in the term.
- Only the most serious circumstances warrant dropping a course after the ninth week of the term. In order for the SSC to grant a drop at this time, some non-academic, extraordinary event (like severe health issues, prolonged family illness or a severe personal disruption) would have occurred after the ninth-week (fifth week of a half-term) drop deadline and would make completion of a course or courses very difficult if not impossible; the SSC assumes that the student’s academic performance up to the point of the disruptive event has been satisfactory.
- Approved drops will be posted to the official record with a “W.”
Petitions are available online and will need to be submitted to the Scholastic Standing Committee in 273 Chrysler Center.
After the last day of classes, or after the term has ended:
Individual course additions, section changes, credit modifications and cross-list changes are processed using an Add/Drop form obtained from the program advisor (for undeclared students, these forms must be signed by an advisor in the Engineering Advising Center). Forms must be signed by the program advisor and instructor. Students should submit them to the College Registrar’s Office,145A Chrysler Center.
Students will need to petition the Scholastic Standing Committee (SSC) to make Pass/fail or visit modifications after the last day of classes or the term has ended Documentation will need to be submitted with the Exceptions to College Rules petition. Petitions are available at 273 Chrysler Center or on the website.
Late withdrawal of courses after the term has ended:
- Will be rare and discouraged
- Only the most serious circumstances warrant dropping a course after the end of a term. In order for the SSC to grant a withdrawal at this time, some non-academic, extraordinary event (like serious illness or a severe personal disruption) must have occurred after the ninth-week (fifth week of half-term) drop deadline and that would make completion of a course or courses very difficult if not impossible; the SSC assumes that the student’s academic performance up to the point of the disruptive event has been satisfactory.
- Adverse circumstances that occur during most of a term generally have foreseeable consequences on performance that should be addressed by students’ seeking advice and help, by advisors and faculty reaching out to students, and when necessary through the rules for dropping courses during the term. In addition, the incomplete (I) should be the default mechanism for dealing with a disruption that arises late in the term.
- Additional documentation will need to be provided regarding the reason the petition for a late withdrawal was not submitted during the term in which the student took the courses.
- A clear rationale should be provided for not giving a “W” in all courses, addressing why the extenuating circumstances did not impact all work.
- A 12-month deadline will apply to petition for retroactive withdrawal from courses from a past term.
- If a petition to late withdraw after the end of term is granted, the instructing faculty member whose grade has been changed to “W” will be notified.
The grade for any course dropped without completing the proper procedures will be recorded as “ED” (unofficial drop) and computed as “E” in grade-point averages.
Junior and senior students enrolled in a Military Officer Education Program must also have approval of the Chair in charge of the unit before they can drop a Military Officer Education Program course or be relieved of the obligation assumed when enrolling in the program.
Pass/Fail Option (Elective)
Elective courses used to satisfy the Intellectual Breadth requirement or courses to be used as General Electives can be taken pass/fail. A maximum of fourteen (14) credit hours can be used toward CoE degree(s) requirements. Pass/fail course elections are limited to two courses per full term (Fall or Winter) or one course in a half term (Spring or Summer). Course elections exceeding the full/half term limits will be reverted to the grade earned. Course/credit limits will be calculated in academic term order of election. Any course that is offered only on a pass/fail basis will not be counted in the above totals.
- The decision to elect a course on a pass/fail basis or on a graded basis must be made within the first nine weeks of the term (or first five weeks of a Spring or Summer half term). No changes in election as a graded course or as a pass/fail course can be made after the ninth week of a term, (or first five weeks of a half term).
- Instructors are not notified of pass/fail elections; they will report grades as usual, “A+” through “E.” The University of Michigan Registrar’s Office will then translate grades as follows:
- A grade of “C-” through “A+” in a course elected on a pass/fail basis is considered satisfactory and will be recorded as “P” (pass—for credit toward the degree and no effect on the grade point average).
- A grade of “D+” or lower in a course elected on a pass/fail basis is considered unsatisfactory and will be recorded as “F” (fail—no credit and no effect on grade point average).
- To be eligible for the Dean’s Honor List, a minimum of 12 credit hours (6 for a half term) must be elected for letter grades, with a grade point average of 3.5 or better.
- To be eligible for Recognition on the Diploma, a minimum of 45 hours of credit with grades must be completed with a grade point average of 3.2 or better.
- If a student completes a course for pass/fail and subsequently changes the degree program of study to one in which the course comes into conflict with the stated constraints for pass/fail elections in the new program, the course will be accepted in the new program as follows:
- A record of “P” (pass) is regarded as a satisfactory completion of the program requirement.
- A record of “F” (fail) is regarded as unsatisfactory completion and the course must be repeated for grades.
Courses Offered on a Pass/Fail Basis Only (Mandatory)
A department or instructor may offer an undergraduate pass/fail course on the following basis:
- The instructor will report the grade as pass/fail for each student enrolled.
- The grade will be treated the same as when the student chooses to elect a course on a pass/fail basis if the following conditions are satisfied:
- The course is not required for any program or department.
- It is the type of course which might be considered appropriate to a pass/fail grading system. Examples of such courses may include: design, survey-type, individual directed research, laboratory, or undergraduate seminars.
- The pass/fail nature of the course is announced by the instructor at the beginning of the term, with the exception of individual instruction courses. See the University Registrar’s Office schedule of classes website.